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Privacy Policy

Effective Date: April 10, 2025 

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Everly Events ("we," "our," "us") is committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, and protect personal data in accordance with the Law of Georgia on Personal Data Protection (2023) and other applicable regulations, including the General Data Protection Regulation (GDPR), when relevant.  

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1. Data Controller Everly Events, located at 7 Nikoloz Kipshidze st., Tbilisi, Georgia, is the controller of your personal data.

2. Data We Collect We may collect and process the following types of personal data:

  • Contact Information: Name, email address, phone number, postal address.  

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  • Event-Related Information: Preferences, choices, requirements, guest information, and other details relevant to the events we organize for you.

  • Usage Data: IP address, browser type, operating system, referral source, usage patterns, and other technical data collected automatically when you visit our website.

  • Correspondence Data: Records of communications and any other information you voluntarily provide to us (e.g., through emails, contact forms, or during consultations).

  • Payment Data: Information necessary to process payments for our services (though often processed directly by third-party payment processors).

3. How We Use Your Data We use the collected data for the following purposes:

  • To provide our event planning and organization services, including communicating with you and managing your event.

  • To process event registrations and manage bookings.

  • To personalize our services based on your preferences.

  • To send event-related updates, information, promotions, or marketing materials, only where we have your explicit consent or a legitimate interest to do so.

  • To improve the user experience and functionality of our website.

  • To process payments for events and related services.

  • To comply with legal and regulatory obligations.

4. Legal Basis for Processing We process your personal data based on the following legal grounds:

  • Consent: When you provide us with specific, informed consent (e.g., subscribing to newsletters, agreeing to marketing communications).  

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  • Contractual Necessity: For performing our contractual obligations to you (e.g., planning and executing your event as agreed).

  • Legal Obligation: To comply with applicable Georgian laws and regulations (e.g., invoicing, record-keeping).

  • Legitimate Interests: For purposes such as improving our services, website functionality, communication, and business operations, provided these interests do not override your fundamental rights and freedoms.

5. Data Sharing We may share your personal data with trusted third parties only when necessary and for legitimate purposes, including:

  • Service Providers: Partners who assist us in delivering our services, such as payment processors, event hosting platforms, IT support, CRM systems, or marketing automation tools. We ensure these providers protect your data.

  • Event Vendors: Third-party suppliers involved in your event (e.g., venues, caterers, photographers), as necessary for coordination and service provision.

  • Professional Advisors: Such as our lawyers, accountants, or insurers, when necessary for professional advice or legal compliance.

  • Legal Compliance: If required by Georgian law, court order, or other legal proceedings, or to protect our rights or the safety of others.

We do not sell or rent your personal data to third parties for their marketing purposes.

6. Data Retention We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including providing our services, satisfying any legal, accounting, or reporting requirements, and resolving disputes. The specific retention period depends on the nature of the data and the purposes of processing. If you have questions about specific retention periods, please contact us.  

7. Your Rights Under the Law of Georgia on Personal Data Protection and, where applicable, GDPR, you have the following rights regarding your personal data:

  • Access: You can request a copy of the personal data we hold about you.  

  • Rectification: You can request that we correct any inaccurate or complete any incomplete data.  

  • Erasure ('Right to be Forgotten'): You can request that we delete your personal data, subject to certain legal limitations and obligations.

  • Objection: You can object to the processing of your data where it is based on our legitimate interests.

  • Restriction of Processing: You can request that we restrict the processing of your personal data under certain circumstances.

  • Data Portability: You can request that we transfer your personal data to you or another service provider in a structured, commonly used, and machine-readable format, where technically feasible.  

  • Withdraw Consent: Where we rely on your consent for processing, you have the right to withdraw that consent at any time. This will not affect the lawfulness of processing based on consent before its withdrawal.  

  • Lodge a Complaint: You have the right to lodge a complaint with the relevant supervisory authority, the Personal Data Protection Service of Georgia, if you believe your data protection rights have been violated.  

To exercise any of these rights, please contact us using the details provided in Section 13 below. We may need to verify your identity before processing your request.

8. Data Security We implement appropriate technical and organizational measures (such as access controls, encryption where suitable, and staff training) to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. However, please be aware that no data transmission over the internet or electronic storage method is 100% secure, and we cannot guarantee absolute security.  

9. International Data Transfers Your personal data may be processed by us or our trusted third-party service providers located inside or  outside of Georgia. Where data is transferred to countries that may not offer the same level of data protection as Georgia (such as the United States), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by relevant authorities or adequacy decisions, to protect your data in accordance with applicable law.

10. Children's Data Our services are not directed towards individuals under the age of 18. We do not knowingly collect personal data from children. If we become aware that we have inadvertently collected personal data from a child without verification of parental consent, we will take steps to delete such information promptly.  

11. Cookies We use cookies and similar technologies to enhance your experience on our website, analyze site traffic, understand usage patterns, and personalize content. Cookies are small files stored on your device. You can control cookies through your browser settings. For more detailed information about the cookies we use, their purposes, and how you can manage your preferences, please see our separate Cookie Policy (Suggestion: Create this separate policy and link it here). Disabling certain cookies may affect some website features.  

12. Changes to This Privacy Policy We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page, and the "Effective Date" at the top will be updated. We encourage you to review this policy periodically.  

13. Contact Us If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal data, please contact us at:  

Everly Events Attn: Liza Petrova

7 Nikoloz Kipshidze st., Tbilisi, Georgia 

Email: hello@everlyevents.ge 

Phone: +995 555 261 519

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